Buckinghamshire Film Office supports productions filming across the county — from location introductions to permitting, logistics, and building connections with local suppliers. Like many film offices, the team is small, the workload is large, and every hour spent managing location records is an hour not spent supporting productions.
Ruth Bryant leads the team. Before SuperScout, keeping their location library organised and accessible was a constant challenge. Sharing location selections with productions meant manually pulling together images, information, and contact details — a slow process for a team always on the move.
The challenge
A small team needs to be everywhere: out on location, responding to production briefs, and growing the library at the same time. The old way of working made all three harder than they needed to be.
- Uploading new locations required being back at a desk
- Matching locations to production briefs meant manually digging through records
- Sharing selections with filmmakers was slow and not always polished
- Private property owners had no easy way to submit their own locations
The more the library grew, the harder it became to use it effectively.
The solution
Buckinghamshire Film Office moved their entire location library onto SuperScout and launched a public Showcase site — a branded, searchable database visible to any production looking for locations in the county.
The mobile app changed how the team works in the field. New locations can be uploaded and documented on the spot, without waiting to get back to the office. Automatic keyword tagging means every photo is searchable from the moment it’s added.
Private property owners can now submit their own locations directly, with minimal effort — helping the library grow faster and more proactively.
In Ruth’s words
“SuperScout has genuinely transformed how we work at the Buckinghamshire Film Office. The platform is not only beautifully designed and easy to navigate, but it’s also incredibly powerful. We can upload new locations in minutes even while we’re out on the road thanks to the mobile app. This has been a huge help for a small team with limited time and resources.
The AI tagging and image search is a real game-changer. It allows us to quickly match locations to production briefs and share tailored selections with filmmakers in just a few clicks. I’m sure productions will also love being able to search by distance from studios or other key locations, which makes planning so much more efficient.
It’s also made things easier for private owners, who can now upload their properties with minimal effort. That’s helping us grow our library faster and more proactively — and that has a real impact. The more locations we can showcase, the better we can support productions from the very beginning, helping them stay in Buckinghamshire longer. That’s brilliant for the local economy: it means more spend with local businesses, more opportunities for crew and suppliers, and in the long term, it even boosts tourism.
What really sets SuperScout apart is the team behind it. They’re incredibly customer-focused and genuinely invested in understanding the challenges we face — not just as a film office, but across the wider industry. They’re always listening, always improving, and always looking for ways to solve real problems. It feels like we’re working with partners who truly care.
SuperScout has become an essential part of our workflow — fast, intuitive, and built with the industry in mind.”
Ruth Bryant, Buckinghamshire Film Office
The result
Buckinghamshire’s location library is now searchable, shareable, and growing faster than ever. Productions can find the county’s locations through the public Showcase site before they’ve even made contact with the office — turning passive visibility into active inbound interest.
For a small team, the efficiency gains compound: less time managing records means more time supporting productions, building relationships with local businesses, and making the case for Buckinghamshire as a filming destination.